01
Tasks have effort, not just due dates
Every task and step has an effort estimate in minutes. The scheduler uses these to allocate real time in your calendar, not just remind you on the due date.
00Why Agendara- · -
Most task managers forgot that tasks take time
You wouldn't plan a road trip without checking the distance. So why plan your week without checking how long your tasks take? Agendara is the task manager built around a simple truth: work takes time, and your calendar proves it.
01The problems
Where other tools fall short
Every category of task manager has the same blind spot: they ignore that tasks take real time from your real calendar.
- 01
“The Checkbox Trap”
Todoist, Things, Any.do, they give you a checkbox and a due date. But "Write quarterly report" isn't a thing you check off. It's 8 hours of work spread across a week. Where does that time come from?
- 02
“The Gantt Illusion”
Asana, Notion, Linear, they show beautiful timelines. But those date ranges aren't connected to anyone's calendar. The plan says "March 1–15" but nobody checked if you're free.
- 03
“The AI Black Box”
Motion, Reclaim, they auto-schedule, which is great. But their AI makes opaque decisions you can't predict or understand. And tasks are still flat, no steps, no break days, no phased work.
02The comparison
Feature comparison
See how Agendara stacks up against popular task managers and scheduling tools.
| Feature | Agendara | Todoist | Notion | Asana | Motion | Reclaim | TickTick | Sunsama |
|---|---|---|---|---|---|---|---|---|
| Effort estimates on tasks | ✓ | - | - | - | ✓ | ✓ | - | ✓ |
| Auto-schedule into free time | ✓ | - | - | - | ✓ | ✓ | - | - |
| Steps with individual effort | ✓ | - | - | - | - | - | - | - |
| Break days between steps | ✓ | - | - | - | - | - | - | - |
| Min/max slot duration per task | ✓ | - | - | - | - | - | - | - |
| Calendar sync for availability | ✓ | - | - | - | ✓ | ✓ | - | ✓ |
| Earliest start date + deadline | ✓ | - | ✓ | ✓ | ✓ | - | ✓ | - |
| Deterministic scheduling | ✓ | - | - | - | - | - | - | - |
| Event filtering | ✓ | - | - | - | - | ✓ | - | - |
| AI step generation | ✓ | - | - | - | - | - | - | - |
| iCal calendar feed | ✓ | - | - | - | - | - | - | - |
| Project task dependencies | ✓ | - | - | ✓ | - | - | - | - |
| Delegated tasks leave your schedule | ✓ | - | - | - | - | - | - | - |
03The difference
What Agendara does differently
Four capabilities that no other task manager combines.
02
Steps with break days
Break tasks into phases with waiting periods. Research, then wait for feedback, then write. No other task manager models this workflow.
03
Transparent, predictable scheduling
No AI guessing. A documented, deterministic algorithm that schedules highest-priority work first. You can read the rules and predict exactly what it will do.
04
Projects that respect your calendar
Group tasks into projects with members, dependencies, and a Gantt timeline. Assign a task to someone else and it leaves your personal schedule automatically, no other tool cascades assignment into scheduling.
Ready for a task manager that respects your time?
Your tasks take hours. Your calendar is already full. Agendara bridges the gap.