01
Auto-Scheduling
Your tasks are scheduled automatically into free time slots, highest priority first. No manual time-blocking required.
- · -Planner
Your tasks take time.
Plan them that way.
Most task managers give you a checkbox and a due date. Agendara estimates effort, breaks work into steps, syncs your calendar, and auto-schedules everything into your free time.
Free during the beta · no credit card required
today · sep 4
eventtask
- 09:00standup · engineering
- 09:30brief: q2 marketing memo45m
- 10:15review: PR #14225m
- 11:001:1 · maria
- 11:30draft: onboarding email60m
- 13:30deep work: scheduler90m
- 15:00design review
4 tasks · 3h 40m scheduled3 events · fixed
plan the week that fitseffort-based schedulingcalendar-awaregoogle + apple + remindersproject modereal availabilityest. 2026
01What it does
Built around how work actually happens
Tasks take time. Your calendar is already full. Agendara bridges the gap with features designed for real work.
See how automatic scheduling works02
Effort Estimates
Every task and step carries an effort estimate in minutes. Agendara uses these to size work sessions and fill your calendar realistically.
03
Calendar Sync
Connect Google and Apple calendars to read your availability. Then subscribe to your Agendara schedule from any calendar app with a single iCal feed link.
04
AI-Powered Steps
Not sure how to break down a task? Let AI suggest steps with effort estimates and break days. Review, adjust, and schedule, all in seconds.
05
Prep tasks for calendar events
One tap on any meeting drops a planned prep task into your week, due the day before, starting a week ahead, kept in sync if the meeting moves. Recurring events get a fresh prep task as the previous one passes.
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Work Hours & Filters
Define when you work. Filter out optional meetings. Agendara only schedules tasks during your actual available time.
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Deadlines & Start Dates
Set the earliest a task can begin and when it must be done. Agendara respects both constraints when building your schedule.
02How it thinks
It's not a checkbox. it's a plan.
01
Every task is a span of time
Not a due date. Not a list entry. A real block of effort, sized in minutes. Fifteen minutes for a call, ninety for a draft, four hours for the hard thing.
A to-do list lies to you about how long the day is. Agendara doesn't.
02
Your calendar is the source of truth
Google and Apple calendars sync in. Every meeting, every blocked hour. What's left is your real availability, measured, not guessed.
You can't plan work into time that isn't there.
03
The scheduler does the placement
Highest priority first. Respects your work hours. Skips over the meeting you can't move. Leaves breaks between deep-work blocks.
Sort by importance. Let the calendar do the math.
04
The plan updates when reality does
A meeting appears, a task runs long, priorities shift. Agendara reshuffles the rest of the week, so you don't have to rebuild your list by hand every Monday.
Plans should survive contact with Tuesday.
03What you'd use it for
Built for how you work
From automatic scheduling to step planning, Agendara adapts to your workflow and helps you make the most of every hour.
- 01Auto-Schedule Your WorkYour tasks take real time. Agendara estimates effort, reads your calendar, and fills every gap with priority-ordered work sessions.
- 02See Your Real AvailabilitySync all your calendars and see your true free time at a glance, with weekly bars and monthly heatmaps.
- 03Project ModeGroup tasks into projects, assign them to members, chain dependencies, and keep your own schedule clean.
- 04Break Down Big ProjectsSplit work into steps with effort estimates and break days between phases. Agendara schedules every step into your calendar.
- 05Reclaim Hidden TimeMark optional meetings as filtered and watch hours of free time appear, without declining a single invite.
- 06Plan Every WeekCalendar events and task sessions merged into one clean weekly plan. Open it, see what's next, get to work.
- 07Sync Apple RemindersBidirectional sync between Apple Reminders and Agendara. Your reminders become effort-scheduled tasks, automatically kept in sync.
- 08Track Daily ProgressSee how much of your planned schedule you complete each day. Build streaks and celebrate 100% days.
- 09Private Task ScopeSchedule personal tasks in mornings, evenings, and weekends, separate from work.
- 10Why Agendara?See how Agendara compares to Todoist, Notion, Motion, Reclaim, and other tools. Most treat tasks as checkboxes: Agendara treats them as work.
04Why it matters
∞Effort-based planningEvery task has a time estimate
G + ACalendar-aware schedulingSyncs Google & Apple calendars
→Step-drivenBreak work into timed phases
05Before you start
Questions people ask before starting
- How is Agendara different from a normal to-do list?
- A normal to-do list gives you a checkbox and a due date. Agendara estimates how long each task takes, reads your calendar, and auto-schedules the work into your real free time, so your list becomes a realistic plan instead of a growing backlog.
- Which calendars does Agendara work with?
- Agendara reads your availability from Google and Apple calendars and can pull in Apple Reminders. You can also subscribe to your Agendara schedule from any calendar app through a single iCal feed link.
- Do I have to time-block my day manually?
- No. Agendara places your tasks into free slots automatically, highest priority first, and reschedules them when your calendar changes. You set the effort and the constraints, the scheduler does the arranging.
- What happens when a meeting moves or my day fills up?
- The schedule is recalculated against your real availability. If a meeting shifts or a new event lands, Agendara moves the affected tasks to the next free time that still respects their deadlines and start dates.
- Do I need to know how to break a big task down?
- No. If you are not sure how to split something up, Agendara can suggest steps with effort estimates for you. You review and adjust before anything is scheduled.
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Your tasks deserve more than a checkbox
Start planning your work around the time it actually takes. Connect your calendar and let Agendara do the scheduling.